How quickly can you edit documents?
Turnaround times depend on the size, complexity, and scope of your project. Smaller documents may be completed within a few business days, while large reports, policy manuals, grant applications, or multi-document projects require additional time to ensure a thorough review. Once we understand your timeline, we’ll provide a realistic delivery schedule and communicate with you throughout the project. If you have a firm publication deadline, we’ll do everything we can to accommodate it while maintaining the quality your documents deserve.
Do you sign NDAs?
Absolutely. Many of the organizations we work with handle confidential, proprietary, or pre-publication information. We understand the importance of protecting sensitive documents and are happy to sign non-disclosure agreements before work begins. Confidentiality, professionalism, and discretion are core parts of our editing process.
Can you follow our internal style guide?
Yes. Every organization has its own voice, terminology, and formatting standards. Whether you follow AP Style, Chicago Manual of Style, AMA, APA, an internal editorial guide, or a custom style manual, we’ll edit your documents while maintaining consistency with your established standards. Our goal is to strengthen your writing without changing your organization’s voice.
Do you edit PDFs?
Yes. We can review PDFs for grammar, punctuation, consistency, formatting issues, and readability. When possible, we recommend working from the original Microsoft Word document because it allows for more efficient editing using Track Changes. If only a PDF is available, we’ll discuss the best workflow before the project begins.
Can you work in Microsoft Word Track Changes?
Yes. Microsoft Word Track Changes is our preferred editing method because it provides complete transparency throughout the editing process. Every edit, suggestion, and comment remains visible, allowing your team to review, accept, or reject individual changes with confidence.
Do you edit Google Docs?
Yes. If your team collaborates in Google Workspace, we’re happy to edit directly within Google Docs using Suggesting Mode. We’ll work within your existing workflow whenever possible to make collaboration simple and efficient.
Do you provide rush services?
When our schedule allows, yes. We understand that government agencies, nonprofits, and grant teams sometimes face unexpected deadlines or last-minute revisions. If you need expedited service, let us know as early as possible, and we’ll evaluate whether we can meet your requested timeline without compromising quality.
Do you work with recurring contracts?
Yes. Many organizations publish reports, newsletters, policy updates, board materials, grant applications, and website content on an ongoing basis. We welcome long-term partnerships and can develop an editing workflow that supports recurring publications throughout the year. Working together consistently also helps us become familiar with your organization’s style, terminology, and communication goals.
Do you edit grant applications?
Yes. Grant proposals often represent months of planning and collaboration, so every detail matters. We review proposals for grammar, clarity, consistency, readability, and overall professionalism while preserving your team’s voice and technical expertise. Strong editing won’t guarantee funding, but it can help ensure reviewers focus on your proposal rather than distracting errors.
Do you provide Section 508 accessibility reviews?
Yes. Clear communication helps your audience understand important information quickly and accurately. We identify opportunities to improve sentence structure, eliminate unnecessary complexity, and organize information more effectively while preserving the intent of your original document. This service is especially valuable for public-facing communications, educational materials, policies, and informational resources.
Can you edit large reports?
Yes. We regularly work on projects that include multiple documents, lengthy reports, training manuals, policy updates, research publications, and annual reports. We’ll establish a project schedule, maintain consistency across all documents, and communicate regularly throughout the editing process to keep your project moving forward.
Can you work with procurement offices?
Yes. SP Editing welcomes opportunities to work with procurement departments, purchasing offices, and contract administrators at government agencies, nonprofit organizations, educational institutions, and other public sector organizations. We understand that every organization has its own purchasing procedures, vendor requirements, and approval processes, and we’re committed to making the procurement experience as smooth and straightforward as possible. We’ll provide quotes, capability statements, required business information, and supporting documentation to help facilitate your organization’s procurement process. Whether you’re requesting a one-time editing project or exploring a long-term partnership, we’ll communicate promptly, meet deadlines, and work professionally with everyone involved. If your organization has specific vendor onboarding requirements or procurement guidelines, we’re happy to discuss them before the project begins.
Will you change our writing style?
No. Our role is to improve clarity, accuracy, consistency, and readability while preserving your organization’s voice. The goal isn’t to rewrite your work or make every document sound the same. Instead, we refine what’s already there so your message comes across as clearly and professionally as possible.
What types of documents do you edit?
We edit a wide variety of professional documents, including annual reports, policy manuals, strategic plans, grant proposals, research reports, training materials, employee handbooks, public communications, websites, newsletters, board reports, white papers, technical documents, and educational resources. If you’re unsure whether your project is a good fit, we’d be happy to discuss it.
How is pricing determined?
Every project is different, so we provide custom quotes based on factors such as document length, complexity, turnaround time, subject matter, and the level of editing required. Once we’ve reviewed your project, you’ll receive a clear, transparent quote before any work begins. There are no hidden fees or surprise charges.
Can you work directly with multiple stakeholders during the review process?
Yes. Many government and nonprofit projects involve multiple reviewers, subject matter experts, and department leads. We’re experienced in working within collaborative review processes, consolidating feedback, maintaining version control, and ensuring consistency across documents, helping teams move efficiently from draft to final publication.
SP Editing 